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FUJI ELECTRIC JOURNAL 2001 Vol.74-No.3
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Electronic Local Government Solution |
"Electronic Local Government Solution" for Advanced Service for Residents
Motoki Ito, Tooru Yoshida, Yukiyoshi Sakakibara
Movements for the electronic Government/local government have been accelerated by promoting the millennium project and establishing the IT strategic headquarters. These aim at advanced service for residents and require making the most of IT and realizing efficient administrative measures. This paper reviews the movements in Japan, the picture of the electronic Government/local government aimed at, and viewpoints in realizing it. Also it outlines an "electronic local government solution" as a method for realization proposed by Fuji Electric.
Document Management System for Electronic Local Governments
Kazuhiko Toriyama, Nobuyori Yoshioka
As the internet has rapidly spread and Government has positively striven for an electronic Government, each local government is required to be an "electronic local government" to give administrative service meeting the IT times. For this purpose, it is necessary to electronically process documentary affairs that forms the basis of administrative affairs, and also to realize efficient, quick documentary affairs by exchanging documents to and from outside. This paper describes the document management system developed for local governments, focusing on the main functions and the effect of its introduction.
Financial Accounts System for Electronic Local Governments
Akihiro Ichiishi
The financial accounts system of local governments formerly used a host computer system. Recently, the client server system has become the mainstream; however, it has not yet functioned so as to fully satisfy the requirements of financial accounts. The financial accounts system is a key system for the electronic local government and must fulfill the required functions. This paper presents conditions required by the system to meet various information environments surrounding the local government and describes an outline of functions of a financial accounts system to satisfy them.
Common-Use Information System for Administration
Youji Kikuchi, Koichi Hojyo
The common-use information system for the staff is a basic function to electronically process information in the office on the basis of the network system and make effective use of information. Formerly, the system was partially structured using groupware (electronic-mail and common-use folder functions) and the intranet. This paper introduces a common-use information system for administration provided with necessary functions for full-scale systematization based on the conception of an electronic Government.
Traveling Allowance and Overtime Work Management Systems
Youji Kikuchi, Seiichi Nozaki
Routine work such as overtime calculation and application for official trips was formerly processed on papers. With personal computers sufficiently equipped and networks completely prepared in the office, the staff will be able to perform electronic input and calculation from his terminal. This paper describes the "traveling allowance management system" and "overtime work management system" from among routine work systems which will be introduced following preparations for the office environment.
Official Document Opening System for Open Administration
Kazuhiko Toriyama, Nobuyori Yoshioka
Taking the opportunity of the Public Information Act enactment in Japan in May 1999, local governments started tackling the enactment of new public information regulations for open administration. Particularly the open official document system using the internet is supposed to be an important support to realize open administration by resident participation. This paper describes the open official document system developed for local governments by Fuji Electric, focusing on its main functions and the effect of its introduction.
Solution to Integrated Service at the Window<
Mitsugu Tanaka, Hideaki Shiota, Akira Manabe
Administrative services at the window are generally conducted by each department. This is due to the sectional organization of administration. It is expected that the convenience of residents can rapidly improve by providing cross-section service capable of completing all procedures for application and notification at one place, i. e. one-stop service. To achieve this, Fuji Electric has developed a support system for integrated service at the window, focusing on simple procedures, quick processing, a uniform and higher service level, and a business knowledge database.
Electronic Application and Notification Procedures
Mitsugu Tanaka, Hideaki Shiota
The realization of electronic and on-line administrative procedures for application and notification is strongly advanced by the united efforts of government and people under the backing of the governmental millennium project. In these circumstances, with the basic idea of providing equal and easy service to everybody, keeping a secret of personal information, raising efficiency of administrative affairs and reducing cost, Fuji Electric has made approaches to various problems and has solved them. As the result, the electronic procedures greatly improve service for residents and raise efficiency of administrative affairs.
Electronic Decision System for Administrative Affairs
Toyoshige Sato, Kazuhito Hinata
The decision making of a local government is done through drafting, approval and decision, and is the most fundamental, important affairs in administration. The electronic decision system electronically processes the affairs that were formerly done with paper documents and raises processing efficiency. Besides, this system enables the integration of decision functions and the interconnection of work systems. It can meet the electronic local government aiming at higher efficiency and speed of the whole administrative affairs. It can also meet electronic application and procurement systems introduced in the future to improve service for residents.
Solution to Electronic Certification for Electronic Local Government
Hiroji Nishida, Hideaki Yanagihara, Hideyuki Kondou
Electronic certification is a system to perform the access control of files after confirming the said person on the other end, no tampering with the digital document and the said person's authority whenever digital documents are exchanged. This paper describes trends of electronic certification around electronic local government, action on certification infrastructure, certification methods for the staff, and the present situation of a solution to security policy drawing-up support for electronic certification. These features integration with other electronic local government solutions, compatibility with multi-vendors, and easy operation.
Drawing Up of a Fundamental Plan for an Information System in Local Governments
Yoshiyuki Saitou Yasunori Nodera
In local governments, the drawing up of a fundamental plan for an information system is indispensable to the staff promoting information systems. However, the range of investigation at this stage of plan drawing-up has to cover many divergences such as improvement in service for residents, simpler and more efficient administrative affairs, and information technology. This paper describes an approach and considerations in drawing up a fundamental plan of an information system efficiently. Also it refers to the importance of administrative evaluation procedures at the time of plan drawing-up, which is now attracting attention.
